Last week we had our annual Health and Safety internal conference at RGU. We heard first hand from another University which had experienced a major fire, and was willing to share with us their lessons learned. We’d had a similar talk two years ago from another University which had experienced a major fire. You would think these were rare occurrences, but it was suggested that we should search on the Internet for “University fire explosion” – try it yourself and see what comes up.
It’s a great feature of the HE sector that we have such open sharing of experience and lessons learned. Following each of these major fires, the institutions quickly discovered that many staff were still storing the only copy of some electronic files and documents locally, on their laptops or desktops. They weren’t backed up. In some cases, there were also some local servers with important departmental data on them. They weren’t backed up either.
For each presentation, we were shown images of burnt and/or soaking wet IT equipment being dried out in large dehumidifier arrangements before some IT recovery firm then set about recovering the precious data. In many cases this was important research data. Amazingly, the recovery was able to retrieve a lot of this data, but it took some weeks and the data was inaccessible during that time. For equipment unfortunate enough to be near the seat of a large fire – forget it.
None of this is anything new. You shouldn’t have to have experienced a car crash to know the importance of wearing a seatbelt. So, we shouldn’t have to experience a fire to know the importance of making sure our important electronic information is securely stored and backed up. If you place it on one of the University Shared Network Drives, or any of the main University systems such as Moodle – it’s all safe and secure.
If, however, you have the only copy of something important stored on your desktop computer, and no backup anywhere else, then as you close the door tonight to go home just imagine that’s the last time you see your office in one piece.
How does that feel?