There is a cracking article in a recent edition of “The Economist”, which is available online and in which Yahoo’s new Chief Executive, Marissa Mayer, appears to be driving Yahoo employees to come in to the office unless they have a very good reason to work from home. The memo from the Human Resources Manager is addressed to “Yahoos”. If you are cringing already, read the article!
This is contrary to the direction that most enlightened organisations are travelling in – the ability to work from home or anywhere else off Campus for that matter is increasingly one aspect of a more flexible approach to working life. Of course, there are occasions where face to face contact and participation cannot be easily replaced, but equally there are many activities which can be easily carried out anywhere. An important aspect of our IT Strategy is to ensure that access to our core IT services can be provided easily to any location, on any device, whilst maintaining security of information and access. A key part of that is the MyApps service, which I have mentioned before and which gives you access to your University IT resources from anywhere – at work, at home, on the move, on a Pc, on an iPad – even on your phone if you can cope with the small screen size.
The great thing about MyApps is that information and data never leaves the University servers. This is important if you are working from home and relieves you of many responsibilities. Did you know that if you use your personal e-mail account for work then these e-mails are covered by the Freedom of Information Act? Likewise, if you store University documents on your home computer, or take paper documents home, you could be personally liable for any breaches under the data protection act? There are a few things to think about if you are working from home – have a look at the page on the Staff Portal if you want a very comprehensive guide:
We’ve also published an interactive guide to data security for mobile devices under the banner of “OOPS” – “Out Of Protected Spaces” and if you are a member of staff you will already have received that guide in hard copy as well as interactively. We’ve had really good feedback from that – with many people making positive suggestions and asking very relevant questions about particular situations and also requests for additional copies. We did have one person who returned the printed cards with an anonymous note saying “waste of money”. That’s a real disappointment and completely out of step with all the other feedback we have received. Given the amount of press coverage of authorities being fined 6 figure sums of money for data protection breaches, and given the fact that this whole issue is important enough to grab the attention of the University’s Audit Committee, I hope that person has a change of heart on further reflection.
Here is the “OOPS” guide: