This is an update on the proposed arrangements for staff and student printing across the Campus from August. Some time ago, I wrote a post to outline our new strategy, and another one about the suggested choice of paper.
As a reminder, over the past couple of years we have been moving towards a new print strategy based around using the Canon multi function devices (MFD’s) across the Campus, and the “print@RGU” facility. By the end of August, we will also have moved all student printing across to Canon so that for the first time all staff and students are using the same print fleet.
As part of this move, we have been looking at the type of paper being used. Since staff and students are sharing the same print fleet and can print from any printer, we need to standardise on a single grade of paper to be used across the Campus to avoid confusion and additional costs. A recycled grade of paper has been trialled for a while and is currently in use by staff across a number of Schools and Departments. However, feedback from students was that for various (good) reasons they wished to have a grade of paper that was white and it is not therefore possible to use the current choice of recycled grade as standard grade of paper across the institution.
The Print Strategy Steering Group has considered this at length and has concluded that the best choice of paper in the first instance is not a recycled grade but a grade of “everyday” white paper which is sourced from sustainable forests. This still ensures that we are taking into account environmental considerations with regard to our paper choice, but will allow us to move to a shared fleet of staff and student printers without the added complications of trying to finalise a choice of recycled paper at the same time. It is also a grade of paper which can be used by the Gatehouse (our central printing department) and therefore means that all standard printing across the University will be using the same grade of paper.
Once the operation of the new print fleet has settled down, it will still be our intention to revisit the paper choice and evaluate in a more measured way the potential to use a recycled grade of paper as our core standard across the University.
A user group has been set up to look at the operation of the new print fleet, and arrangements for replenishment of toner and paper, and any updated guidance / procedures will be advised to staff as soon as they are finalised.